Apply for a residence permit for researcher (Directive (EU) 2016/801)

Last check: 10-03-2021
A residence permit for a researcher under Directive (EU) 2016/801 allows a researcher to work as such and live in the Netherlands. On this page, you can find out about the conditions and how to apply for the residence permit.

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Who can apply for a Researcher residence permit under Directive (EU) 2016/801?

A residence permit for researcher under Directive (EU) 2016/801 is a work and residence permit for researchers who are nationals of a country outside the EU, EEA or Switzerland. The information on this page applies in the following cases:

  1. You live outside the EU, EEA or Switzerland. Find out which countries are in the EU and EEA. And you plan to do research in the Netherlands. You are making your first application for a residence permit as a researcher. At a later date, your research field will require you to do research in one or more other countries of the European Union (EU) as well.
  2. You hold a residence permit as a researcher in another EU country under Directive (EU) 2016/801. You are coming to the Netherlands to do research for more than 180 days under the terms of intra-EU mobility. This is known as 'long-term mobility'.
  3. You work at a research organisation. You are hiring a researcher under Directive (EU) 2016/801.

Intra-EU mobility for less than 180 days

Will you be in the Netherlands for less than 180 days to do research under the terms of intra-EU mobility? This is short-term mobility. You can find information on short-term mobility on another page. Find out more about short-term mobility for research in Directive (EU) 2016/801.

Research organisation is a recognised sponsor

Are you hiring a foreign researcher? This makes you the sponsor of that researcher. To apply for the residence permit researcher under Directive 2016/801, you must be recognised as a sponsor by the IND. Recognised sponsors can apply more quickly and easily for a residence permit for an employee and submit an application on behalf of family members of an employee. Find out more about applying to the IND for recognition as a sponsor.

General conditions for a residence permit

There are some general conditions which apply to everyone who applies for a residence permit.

Conditions researcher

The following additional conditions apply to the residence permit researcher under Directive (EU) 2016/801:

  • The researcher will be working as:
    • A paid researcher.
    • An unpaid researcher with a grant.
    • A doctoral candidate.
  • The researcher will be conducting research at a research organisation in the Netherlands. That research organisation has been recognised by the IND as a sponsor. Do you want to find out whether a research organisation has been recognised as a sponsor? Check the public register of recognised sponsors.
  • The researcher has obtained a higher education degree. That degree gives access to the doctoral programme. The research organisation determines whether the degree is suitable. Does the researcher not have a suitable degree? Then the research organisation must declare that the researcher has proved that his or her work is of the appropriate standard.
  • The research organisation has approved the research project. The research organisation has examined:
    • The aim of the research.
    • The duration of the research.
    • How much money is needed to carry out the research.
  • The researcher has an employment contract or hosting agreement with the research organisation. The hosting agreement records:
    • Title or aim of the research;
    • Statement by the researcher that he or she will try to carry out the whole of the research.
    • Statement by the research organisation that it will host the researcher with the aim of seeing the research completed.
    • Start date and end date of the research, or an estimate of the time the research will take.
    • Information on intended mobility in one or more other EU countries.
    • Information on the legal relationship between the research organisation and the researcher.
    • Information about the working conditions of the researcher.
  • The researcher will earn sufficient income. If the researcher receives no salary from the research organisation, then the researcher must have other income, such as a grant, scholarship or sponsorship money or sufficient money in his or her bank account for the period in the Netherlands. Find out the income requirement for a residence permit researcher.

Additional conditions for long-term mobility

If the researcher will be in the Netherlands under the terms of long-term mobility, the following conditions also apply:

  • The researcher will be carrying out research in the Netherlands for more than 180 days.
  • The researcher has a residence permit for research in another EU country under Directive (EU) 2016/801. This residence permit is valid for the entire period the researcher is in the Netherlands.
  • The research programme shows that research in one or more other EU countries is required.

Turkish nationals and their family members

Find out which other conditions may apply to Turkish citizens and their family members.

Documents you need

You must have documentation showing that you satisfy the conditions for the Researcher residence permit under Directive (EU) 2016/801. For the application as researcher under Directive (EU) 2016/801, the following documents are required:

  • A copy of the page in your passport that contains the personal data and the period of validity.
  • A hosting agreement or appointment contract between the researcher and the research organisation.
  • A copy of a higher education degree.
  • Documentation of the researcher's income, e.g. pay slips. Are you not paid by the research organisation? Then either an allocation of a grant or a scholarship, a document showing that you receive sponsorship money, or a copy of a bank account in the name of the researcher, in which sufficient funds are deposited.
  • The appendix 'Antecedents Certificate'. This appendix is attached to the application form. The researcher should fill in all sections of the Antecedents Certificate and sign it.
  • The research organisation should fill in the appendix 'Direct Debit' and sign it. This appendix is attached to the application form.

Additional documents for long-term mobility

If the researcher will be in the Netherlands under the terms of long-term mobility, the following document is also required:

  • A copy of the front and back of the residence permit for research from the other EU country.
  • A document showing how long the researcher will be carrying out research in the Netherlands for.

Legalisation and translation of official foreign documents

Official foreign documents must be legalised and translated into Dutch, English, French, or German. Find out more about legalising and translating foreign documents

Provisional residence permit (mvv)

To travel to the Netherlands, the researcher needs a visa. This visa is called a provisional residence permit, or mvv (machtiging tot voorlopig verblijf). In some situations, an mvv is not required. For example if the researcher will be in the Netherlands under the terms of long-term mobility. Find out more about the provisional residence permit (mvv).

Application forms

Only the research organisation can apply for the residence permit. The research organisation applies for the mvv and the residence permit for the researcher at the same time. This can be done online or in writing.

Online application form

For the online application form, the research organisation should use our Business Portal. Read more about the Business Portal and log in. The research organisation will also find the application form for the researcher's family members in the Business Portal.

Written application forms

The research organisation can also submit the application in writing.

Application form for Researcher residence permit

Written application procedure

  1. Download and print the form.
  2. Fill in the form and the appendices that apply to your situation.
  3. Put the application form, the appendices and the documents in a single envelope. Never send original documents to the IND. Make sure all copies are legible.
  4. Send the application to the IND. You will find the address on the application form.

Cost application

The research organisation should pay the application costs (fees) by Direct Debit. The application for a residence permit researcher under Directive (EU) 2016/801 costs € 192.

Decision on your application

The IND has 60 days to decide on your application for a residence permit researcher under Directive (EU) 2016/801. This period is called the decision period. It is specified by law. The research institution will receive a letter stating the date by which the IND will decide on the application.

For recognised sponsors, the IND tries to decide within 2 weeks

The IND tries to process an application from a recognised sponsor within 2 weeks. However, the application must be complete.

Track your application online

Apply for review of the decision

Employers can apply for review of the decision within 4 weeks. The decision letter explains how to do this. Find out more about applying for review or appealing a decision from the IND.

If the IND decides late

Has the decision period passed and you have still not received a decision on your application or review? Then the IND is late in deciding. Find out what you can do if the IND is late with its decision.

Validity of residence permit researcher under Directive (EU) 2016/801

The residence permit is valid for the same length of time as the employment contract. However, the permit is valid for a maximum of 5 years.

Will you be in the Netherlands under the terms of long-term mobility? If so, the residence permit is valid for the duration of the hosting agreement with the research organisation in the Netherlands.

Working in the Netherlands as a researcher under Directive (EU) 2016/801

This residence permit allows the researcher to work without a work permit (tewerkstellingsvergunning, TWV). The back of the residence permit states:  'arbeid vrij toegestaan. TWV niet vereist' (Work permitted without restriction. TWV not required). However, the researcher must continue to meet the conditions of the residence permit researcher under Directive (EU) 2016/801.

Legal obligations

The researcher and the employer must comply with several legal obligations.

Intra-EU mobility: doing research in another EU country

Is the Netherlands the first country where you have received a residence permit as a researcher under Directive (EU) 2016/801? If so, you can also do research temporarily in another EU country. This is called intra-EU mobility. There are two types of intra-EU mobility:

  1. Short-term mobility for a research project of up to 180 days in another EU country. You do not need to apply for a residence permit in that EU country.
  2. Long-term mobility for a research project of more than 180 days in another EU country. In this case, you need to apply for a separate residence permit in the other country.

For more information, please contact the immigration office in the country where you want to do temporary research.

Please note! Denmark and Ireland do not participate in this scheme. This means that you cannot go to those two countries for research purposes under Directive (EU) 2016/801.

Notification by the research organisation of research in another EU country

Will the researcher be making use of intra-EU mobility? If so, the research organisation in the Netherlands must report this to the IND. This must be done no later than 4 weeks before the mobility starts. The research organisation should use the notification form for research for this purpose.

Rules and regulations

Go straight to

Responsible

Immigration and Naturalisation Service

Questions?