Obligation to provide information
You must notify the IND of changes that have consequences for the residence permit or your recognition as a sponsor. You must notify the IND of a change mostly within 4 weeks. Use the notification forms further up the page.
Read regulations (in Dutch only) about the obligation to inform in articles 4.17 through 4.26 of the Aliens Regulations (Voorschrift Vreemdelingen).
Examples of changes in the foreign national’s situation
- The foreign national will no longer come to the Netherlands or has left the Netherlands.
- The foreign national no longer has enough income to live in the Netherlands.
- The foreign national has stopped their study programme, research or work.
- The foreign national is going to stay with a different host family.
Examples of changes in the recognised sponsor’s situation
- Ending of the organisation.
- Suspension of payment (in Dutch: surseance) or liquidation of the organisation.
- A change of address of where your organisation's records are kept. You must notify the IND of this change within 2 weeks.
- A change of the contact person at your organisation.
Notify the local council of emigration or moving house
Foreign nationals must notify the local council (in Dutch: gemeente) of their emigration or moving house within the Netherlands. Foreign nationals must give notice of this before emigration or within 4 weeks after moving. The town hall or local council will notify the IND.
Did the foreign national not notify the town hall or local council of the move in time? In that case you must inform the IND by notification form because you are the sponsor.
Notify a change by using the correct notification form:
Notification of changes in the recognised sponsor's situation
Notification of changes in the foreign national's situation with a residence permit
- Seasonal labour, learning while working, working in employment, a European blue card ((recognised) sponsor) and working as a highly skilled migrant (recognised sponsor)
- Intra Corporate Transferees ((regonised) sponsor)
- Scientific research Directive 2005/71/EC and research Directive (EU) 2016/801 (recognised sponsor)
- Study (recognised sponsor)
- Exchange (recognised sponsor)
Do you have eRecognition (in Dutch: eHerkenning)? Then you can also notify the IND of changes via the Business Portal.
Obligation to keep and retain records
You must retain information on the foreign national in your records. You must retain this information until 5 years after you are no longer the foreign national’s (recognised) sponsor. If the IND asks for this information, you must be able to show this information.
Read regulations (in Dutch only) about the obligation to keep and retain records in articles 4.27 through 4.42 Voorschrift Vreemdelingen (Voorschrift Vreemdelingen).
Obligation to keep and retain records of higher education studentsopen minus
Obligation to keep and retain records of secondary and vocational education studentsopen minus
Obligation to keep and retain records of vocational training level 4 studentsopen minus
Obligation to keep and retain records of International Baccalaureate studentsopen minus
Obligation to keep and retain records of au pairsopen minus
Obligation to keep and retain records of young people on exchangeopen minus
Obligation to keep and retain records of researchersopen minus
Obligation to keep and retain records of highly skilled migrants and holders of European Blue Cardsopen minus
Obligation to keep and retain records of intra corporate transferees (Intra-Corporate Transferees Directive 2014/66/EU)open minus
Obligation to keep and retain records of seasonal workersopen minus
Obligation to keep and retain records of trainees or students on work placementopen minus
Obligation to keep and retain records of other work in paid employmentopen minus
Duty of care
You have a duty of care only if you are a recognised sponsor. This means that you must provide for a careful recruitment and selection of foreign nationals. You must also inform the foreign national of the admission and residence requirements and other regulations.
Return of the foreign national
You are responsible for the foreign national’s return. You are not responsible for the foreign national’s family member. The foreign national is the sponsor of their family member. A foreign national with a residence permit for the purpose of seasonal labour or on-the-job learning cannot have a family member come to the Netherlands. Find out more about the obligations of the foreign national and private sponsor.
Check for meeting obligations
- Video: What are the obligations of a recognised sponsor?
- Obligations of recognised sponsor in brochure
- Administrative fine for not meeting your obligations
- Suspension and withdrawal of recognition as sponsor