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Permit damaged, lost, stolen or change of personal details

Is your residence document not yet expired? In certain situations you can have the residence document replaced.

Theft or loss of residence document

Your residence document has been stolen or lost. You first go to the police to report the theft/loss. The police will give you a certified copy of the official report. When you send the application to replace the residence document, you enclose a copy of the official report.

Theft or loss of residence document abroad

Has your residence document been stolen or lost during a stay abroad? You then, also, first go to the police to report the theft/loss. The report has to be drawn up in Dutch, English, French or German. Is this not the case? The report then has to be translated by a translator certified by a Dutch court.

When you send the application to replace the residence document, you enclose a copy of the official report. Or, you enclose a printout of the digital application.

Without having a residence document, you may need a visa to travel back to the Netherlands. Please contact the Dutch representation in the country you are staying.

Finding the residence document again after report of theft/loss

Did you report the theft/loss to the police? This makes the residence document permanently invalid. You then always have to apply for replacement. Even when you find the residence document again, you can no longer use it. You must hand in this residence document to the IND. You can do this at an IND Desk. For example, when you collect the replacement residence document. Or, you can send the document, that you found again, to the following address:

IND Bureau Documenten
P.O. Box 7025
8007 HA  Zwolle

Apply online

You can submit this application online. For the online application you need:

  • [DigiD with sms code]

Do you not have DigiD yet? Apply for DigiD on www.digid.nl. Do have DigiD, but not have identity check with sms yet? Activate this through MijnDigiD.

Help with logging in with DigiD + sms and DigiD app

  • Information on DigiD + sms: go to explanation on DigiD for more information in different language (Dutch, English, French and Arabic).
  • Information on DigiD app: go to explanation DigiD app for more information (Dutch and English).

You can start the online application by clicking the button Apply online.

Apply online Logo DigiD

Damaged residence document

Your residence document is damaged in such a way that you can no longer use it as a valid identity document. You enclose a copy of the front and back of the damaged residence document with the application to replace the residence document. You have to hand in the damaged document when you collect the new residence document.

Wrong information on the residence document

Your residence document has the wrong information on it. For example, a wrong or old name, date of birth, place of birth or nationality.

The IND uses the information from the Municipal Personal Records Database (BRP). Therefore first contact your municipality. They will check if your personal details are entered correctly in the BRP. If your personal details in the BRP are not correct, then these have to be changed first. Only then can you ask the IND to replace your residence document.

Change employment rights on residence document

You have built-up employment rights and you are now allowed to work without a TWV. You can apply for a new residence document with the following employment rights: Work allowed free from restrictions, TWV not required. You do not have to pay for this application.

Is your residence permit valid for less than 1 month? Then you can apply for an extension. You can use application form number 7016. Write on the form that you wish to have the labour market notification "arbeid vrij toegestaan" (work freely permitted) on your new residence permit."

Apply online

You can submit this application online. For the online application you need:

  • [DigiD with sms code]

Do you not have DigiD yet? Apply for DigiD on www.digid.nl. Do have DigiD, but not have identity check with sms yet? Activate this through MijnDigiD.

Help with logging in with DigiD + sms and DigiD app

  • Information on DigiD + sms: go to explanation on DigiD for more information in different language (Dutch, English, French and Arabic).
  • Information on DigiD app: go to explanation DigiD app for more information (Dutch and English).

You can start the online application by clicking the button Apply online.

Is your residence permit not valid for at least 3 more months? Please use the written application. You can find this form on this page. Please scroll down.

Apply online

Costs

This application costs € 139.

Do you have a permanent residence permit or long-term resident EC? Your application costs € 139. Children under 18 pay € 64.

Do you have a residence permit to stay with a family member or continued residence after stay with a family member? Your application costs € 139. Children under 18 that stay with a family member pay € 64.

Do you have a temporary or permanent asylum residence permit? Your application costs € 139. Children under 18 with an asylum residence permit pay € 64.

Do you have a document document EU/EEA citizen of the Union? Your application costs € 64. Children under 18 that have a document EU/EEA citizen of the Union pay € 33. 

Are a you Turkish citizen or a family member of a Turkish citizen? Your application costs € 64. Turkish nationals under 18 or family members under 18 of a Turkish national pay € 33.

Are you replacing your residence document because you have the right on another labour market notification? You do not have to pay for the application.

 

Steps in the application process

1. Submit application and payment

You apply for the residence permit to the IND yourself. Use the application form. You can find the form at the bottom of this page. You send the application form together with the required documents to the IND by post.

You pay for the application upon collecting the residence document.

You do not have a passport and you cannot get one? Maybe you can get a Foreign National's Identity Document.

2. Receipt and check application

After your application has been received, the IND sends you a confirmation letter. The confirmation letter indicates the date on which the IND received your application. It also states the period within which the IND has to assess your application. This is the called the decision period.

Once you have received the confirmation letter, you can provide your biometric information at an IND desk. Please make an appointment online.

The IND will first check to see if your application is complete and that you have paid the fees. Are any documents missing, or is something incorrect? If so, the IND will send you a letter with a request to rectify the omission. This letter lists the documents that still need to be sent. Send the documents requested to the IND before the date specified.

My IND en Message Box (Berichtenbox)

Follow your application in My IND. Did you register with the Message Box (Berichtenbox) for mail from IND? And did you enter you e-mail address? Than you will receive an e-mail from the Berichtenbox when you have new mail from IND.

3. Decision

​The IND checks whether you meet all the conditions. The IND tries to make a decision within 8 weeks.

  • Negative decision
    If you do not meet the conditions,you will not get a new residence permit. This decision is given in the [formal decision]. The IND will send the decision by post. You can apply for a review of this decision.

  • Positive decision
    If you meet all the conditions,you will get a new residence permit. The IND will send you a letter indicating when you can collect the residence permit.

Application forms and costs

Application Replacement, renewal or first application for a foreign nationals document6013

Use this form to replace your temporary or permanent residence permit when damaged, lost, stolen or when your personal details changed. You can also use this form to replace your document verification to EU community law or long term resident EU.

Checklist documents

The application form lists the documents that you have to enclose with the application. 

You have to have official foreign documents legalised and translated into Dutch, English, French or German.

How to send documents to the IND:

  • You only send copies of your documents, single-sided and on A4 paper.
  • The copies must be complete and legible.
  • Write down your V-number or client number on each copy. If you do not know these numbers, then please write your name and date of birth on each copy.
  • Do not send USB sticks, CDs or DVDs.
  • You keep the original documents yourself.

Costs application

This application costs € 139.

Do you have a permanent residence permit or long-term resident EC? Your application costs € 139. Children under 18 pay € 64.

Do you have a residence permit to stay with a family member or continued residence after stay with a family member? Your application costs € 139. Children under 18 that stay with a family member pay € 64.

Do you have a temporary or permanent asylum residence permit? Your application costs € 139. Children under 18 with an asylum residence permit pay € 64.

Do you have a document document EU/EEA citizen of the Union? Your application costs € 64. Children under 18 that have a document EU/EEA citizen of the Union pay € 33. 

Are a you Turkish citizen or a family member of a Turkish citizen? Your application costs € 64. Turkish nationals under 18 or family members under 18 of a Turkish national pay € 33.

Download  

After the application

Collect your residence permit

The IND aims to have the residence permit ready for you within 2 weeks after the positive decision. You receive a letter when you can collect the residence permit. For this, you have to make an appointment online at the IND desk stated in the letter. Keep in mind that it is not always possible to visit an IND desk at short notice. Therefore, please schedule an appointment in time.

Are you younger than 18 years? You can then only collect your residence permit together with your parent(s) or legal representative(s). 

You pay the costs for the application at the IND Desk. You also hand in your old residence permit (except when it was stolen or lost).

Check to see if the information on the residence permit is correct while you are still at the IND desk. If something is incorrect, inform the IND staff member at once.

Period of validity residence document

The replacement residence document usually has the same end date as the original residence document. 

Was the original residence document valid for less than 1 month? You will not get a new residence document, but a formal decision. This letter states your right of residence and the end date of your right of residence in the Netherlands.

Right to work

​The back of your residence document has the same employment rights as were listed on your original document. This is not the case when you asked for a replacement to have the employment rights changed.

​Video

How do I complete an online application in case of damage or incorrect personal details?

TWV

​Een TWV is een tewerkstellingsvergunning. De werkgever vraagt de TWV aan bij UWV (Uitvoeringsinstituut Werknemersverzekeringen). UWV toetst onder andere of er geen werknemer met de Nederlandse, EU/EER of Zwitserse nationaliteit is die geschikt is voor de baan.