Short-term mobility for researchers (Directive (EU) 2016/801)

Last update: 30 May 2022

​If a researcher holds a residence permit in another EU Member State pursuant to Directive (EU) 2016/801, they may conduct research in the Netherlands for a period of up to 180 days. This is formally known as 'short-term mobility'. On this page you can read about the conditions for this and what you need to tell the Immigration and Naturalisation Service (Immigratie- en Naturalisatiedienst; IND).

For whom is short-term mobility for researcher?

Short-term mobility is a form of intra-EU mobility. This means that people with a residence permit from one EU Member State are temporarily living in another EU Member State. The information on this page applies to:

  1. Researchers who hold a residence permit in another EU Member State pursuant to Directive (EU) 2016/801. They make use of intra-EU mobility and come to the Netherlands to conduct research for a period of up to 180 days.
  2. Research organisations in the Netherlands that host researchers with a residence permit pursuant to Directive (EU) 2016/801 so that they can conduct research for a period of up to 180 days.

Denmark and Ireland are not taking part in Directive (EU) 2016/801.

The research organisation is the recognised sponsor

If you are hiring a foreign-national researcher, this means that you are the sponsor for that researcher. For short-term mobility for research purposes pursuant to Directive (EU) 2016/801, you must be recognised as a sponsor by the IND.

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No Dutch residence permit required

Researchers do not require a residence permit for the Netherlands for the purposes of short-term mobility. Their valid residence permit for research purposes pursuant to Directive (EU) 2016/801 is also valid in the Netherlands. However, the researcher or the research organisation in the Netherlands must inform the IND that the mobility concerned is short-term mobility. This is formally known as 'notification', for which the notification form on this page must be used.

Intra-EU mobility for more than 180 days

If a researcher spends more than 180 days conducting research in the Netherlands in the context of intra-EU mobility, this is regarded as long-term mobility. For that, the researcher does need a residence permit for the Netherlands.

Family members of the researcher (short-term mobility)

If the family members of the researcher hold a residence permit in the other EU Member State allowing them to live with the researcher, they can come to the Netherlands with the researcher. The residence permit issued by the other country also remains valid in the Netherlands until the expiry date on the permit. However, the researcher or family member should inform the IND of the arrival of the family members. This is formally known as 'notification', for which the notification form on this page must be used.

Conditions of short-term mobility

Short-term mobility for research purposes pursuant to Directive (EU) 2016/801 is subject to the following conditions.

  • The researcher holds a valid residence permit as a researcher pursuant to Directive (EU) 2016/801 in another EU Member State.
  • The researcher will conduct research at a research organisation in the Netherlands. That research organisation is recognised as a sponsor by the IND. If you want to find out whether a research organisation is recognised as a sponsor, check the public register of recognised sponsors.
  • The researcher has a hosting agreement with the research organisation in the Netherlands. The hosting agreement contains the following:
    • the title or purpose of the research;
    • an undertaking by the researcher to endeavour to complete the research;
    • an undertaking by the research organisation to host the researcher for the purpose of completing the research;
    • the start and end date or the estimated duration of the research;
    • information on the intended mobility in one or several other EU Member States;
    • information on the legal relationship between the research organisation and the researcher;
    • information on the working conditions of the researcher.
  • The researcher will be staying for a maximum of 180 days in any 360-day period. The residence permit from the other EU Member State is valid for the entire period.
  • The researcher has sufficient funds to pay for the stay in the Netherlands and the return trip to the other EU Member State. If the researcher does not receive a salary from the research organisation, he or she must have other income. This could take the form of a scholarship, stipend or sponsor funds, for example, or sufficient funds in a bank account for the period in the Netherlands. See the income requirement for residence permit applications for researchers.
  • There is no reason to assume that the researcher wants to live in the Netherlands for a purpose other than conducting research.
  • The researcher poses no threat to public order or national security.

Documenten die u nodig hebt

You must submit documents to show that you meet the conditions for short-term mobility for research purposes pursuant to Directive (EU) 2016/801.

Documents you always need

The researcher or research organisation always sends these documents with the notification form:

  • Copy of the page containing the personal details and period of validity of the researcher's passport. The pages with travel stamps must also be copied.
  • Copy of the front and back of the residence permit for the purpose of research issued by the other country.
  • Hosting agreement between the research organisation in the Netherlands and the researcher.
  • The appendix entitled 'Antecedents Certificate', filled in and signed by the researcher.
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  • Additional document if the notification is given by the recognised research organisation

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  • Additional documents required if the researcher makes the notification

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  • Documents for the researcher's family members

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Written notification forms

The researcher does not need a residence permit for the Netherlands. However, the researcher or the research organisation in the Netherlands must inform the IND that the mobility concerned is short-term mobility. You do this by means of a notification, which can be done only in writing.

Form for notification by the research organisation

Form Notification of the incoming short-term mobility of a researcher (authorised):

Form for notification by the researcher (also for family members)

Form Notification of the incoming mobility of a researcher and family members (foreign national):

How to submit your written application

  1. Download and print the form.
  2. Complete the form. Also complete the appendix or appendices that apply to your situation.
  3. Put the notification form, appendices and supporting documents in one envelope. Never send original documents to the IND. Make clear copies that are easy to read.
  4. Send your application to the IND. The address is on the application form.

Cost of notification

Giving notification of intra-EU mobility for research purposes is free of charge.

Decision

You will receive a decision from the IND whether residence for intra-EU mobility is permitted. If the IND objects to the intra-EU mobility, the IND must indicate this within 30 days. Have you not heard anything within this period? Then you can assume the intra-EU mobility of the student in the Netherlands is permitted.   

Apply for review of the decision

You can apply for review of the decision within 4 weeks. The decision letter explains how to do this. Find out more about applying for review or appealing a decision from the IND.

Residence endorsement sticker

In the Netherlands, the researcher can apply for a residence endorsement sticker with the IND. The residence endorsement sticker enables the researcher to show that he or she is entitled to be in the Netherlands. The residence endorsement is affixed to a page inside the passport. Make an appointment online to apply for a residence permit.

Validity period of short-term mobility

The researcher can conduct research in the Netherlands for a maximum of 180 days in any 360-day period. The residence permit for research pursuant to Directive (EU) 2016/801 in the other EU Member State must be valid for the entire period.

Working in the Netherlands during short-term mobility

The researcher may work without a work permit (TWV) during their short-term mobility. However, the researcher must continue to meet the conditions of short-term mobility.

The researcher's family members

The researcher's family members are not allowed to work in the Netherlands.

 

Registration with the municipality

If you are coming to the Netherlands as a student and are staying for longer than 4 months, you must register in the Personal Records Database (BRP) in the municipality where you will be living. If you are staying for less than 4 months and you need a citizen service number (Burgerservicenummer – BSN), you can register as a non-resident. You can also do this at the municipality.


To register at the municipality, you will need a legalised and translated birth certificate. You must therefore take it with you when you travel to the Netherlands. Always check with your municipality beforehand which other (certified and translated) documents/certificates you need to bring with you.

Health insurance

Everyone who lives in the Netherlands must take out health insurance. You must do this within 4 months of arriving in the Netherlands. Read more about health insurance in the Netherlands.

Stoppen verblijfsrecht

If the researcher no longer meets the conditions of short-term mobility, the researcher or the research organisation will receive a letter from the IND. The letter will state that the right of residence has ceased. The researcher must then leave for the other EU Member State immediately. If he or she fails to do so, the IND can issue a return decision. Read more about return decisions.

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