Request for documents or information from your IND file

Your letter should include the following information:

• When asking for documents: describe in detail the documents you would like to receive. 
• When asking for personal data (GDPR request): describe the personal data you would like to receive, change or delete. Or describe the personal data you would like to object against.
• When asking for an overview of your right of residence: please make it clear to the IND that you are requesting a summary of your residence history. Specify which period it concerns and for which V-number you would like to receive the overview.
• Your name, address, telephone number, email address, date of birth and signature.
• A copy of the front and back of your valid identity card or Dutch residence permit. Or a copy of the pages with the identity information of your valid passport. You may edit the passport photo and your citizen service number (in Dutch: Burgerservicenummer or BSN) so that they will be less visible. Find out on the Government of the Netherlands website how you can make a copy of your proof of identity safely (only available in Dutch). 
• Does someone else make the request on your behalf? Then you must authorise this person. A solicitor does not need authorisation. Except if this solicitor is not involved in your ongoing procedure at the IND. The parents or legal representatives of children younger than 18 also do not need authorisation. Send a copy of the passport of the authorised person and a signed 
  Authorization request for documents or information 7655 (PDF, 139.13 KB)
• If applicable: a copy of the certificate of death of the person to whom the documents or data belong.

Documents relating to an asylum procedure

Send a letter to this postal address:
Immigration and Naturalisation Service
Postbus 18
9560 AA Ter Apel

Documents from other procedures

Send a letter to this postal address:
Immigration and Naturalisation Service
Postbus 16
9560 AA Ter Apel

Immigration and Naturalisation Service
Attn Privacy Officer
Postbus 17
9560 AA Ter Apel