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Request for documents or information from your IND file

Last update:

You would like to receive documents from your IND file. Or you want information about your personal data under the General Data Protection Regulation (GDPR).

Online request for documents or personal data

Do you want to view information about your application or your right of residence? Then go to My IND.  Do you want to request documents or personal data from your IND file? Then use the online form:

Request for documents or data

Request in writing

Do you have residence based on family life according to Article 8 ECHR? Then you have to request it in writing.

Documents from before 2005

You cannot ask the IND for documents from before 2005. Please use the National Archives search aid IND Alien Files from 1945-2005.

Request by letter

Do you not use My IND? Or can you not make an online request? Then send us a letter.

Your letter should include the following information:

  • When asking for documents: describe in detail the documents you would like to receive.
  • When asking for personal data (GDPR request): describe the personal data you would like to receive, change or delete. Or describe the personal data you would like to object against.
  • When asking for an overview of your right of residence: please make it clear to the IND that you are requesting a summary of your residence history. Specify which period it concerns and for which V-number you would like to receive the overview.
  • Your name, address, telephone number, email address, date of birth and signature.
  • A copy of the front and back of your Dutch residence permit or valid identity card. Or a copy of the pages with the identity information of your valid passport. You may edit the passport photo and your citizen service number (in Dutch: Burgerservicenummer or BSN) so that they will be less visible. Find out on the Government of the Netherlands website how you can make a copy of your proof of identity safely (only available in Dutch). 

  • Does someone else make the request on your behalf? Then you must authorise this person. A solicitor does not need authorisation. Except if this solicitor is not involved in your ongoing procedure at the IND. The parents or legal representatives of children younger than 18 also do not need authorisation. Send a signed authorization:  

    Authorization request for documents or information (PDF, 151.83 KB)
  • If applicable: a copy of the certificate of death of the person to whom the documents or data belong.

Documents relating to an asylum procedure

Send a letter to this postal address:
Immigration and Naturalisation Service
Postbus 18
9560 AA Ter Apel

Documents from other procedures

Send a letter to this postal address:
Immigration and Naturalisation Service
Postbus 16
9560 AA Ter Apel

Immigration and Naturalisation Service
Attn Privacy Officer
Postbus 17
9560 AA Ter Apel