As a recognised sponsor, you submit applications for a residence permit for the researchers that you want to bring to the Netherlands. Here, you must meet several legal obligations. This page explains these obligations.
As a recognised sponsor for the purpose of researcher, you must meet the following legal obligations:
In addition, you are also responsible for the foreign national's return. You are not responsible for the researcher's family members. The researcher is the private sponsor for his family members. The researcher also has legal obligations towards his family members and towards himself.
You have an obligation to provide information. All changes that are relevant to the researcher's right of residence must be reported to the IND. You must also report changes that may affect your status as a sponsor.
Changes with regard to the researcher
You are obliged to report changes to the IND if such changes could affect the researcher's right of residence. You must report the information within 4 weeks after the fact, circumstance or change occurred. Please use the notification form research.
If the researcher has informed the municipality (BRP) on time that he or she is going to emigrate or move house within the Netherlands, it is not necessary to also report this to the IND. On time means either before the emigration or within 4 weeks following the relocation. The IND will then already have this information.
Changes with regard to the recognised sponsor
All changes in your organisation that may affect your recognition as a sponsor must be reported to the IND. You must report the information within 4 weeks after the fact, circumstance or change occurred. Has the address of (the administration of) the company, organisation or legal entity changed? You must report this to the IND within 2 weeks. Please use the notification form for changes concerning the recognised sponsor. Or submit changes in the Business Portal, using eHerkenning.
For more information on the obligation to provide information, please refer to Articles 4.17, 4.18 and 4.24 of the Aliens Regulations (in Dutch).
The recognised research institution has a duty to keep records and an obligation to retain. The recognised sponsor must keep important information on the researcher in its records.
For more information on which documents to include in your records, please refer to Articles 4.36 and 4.37 of the Regulations on Aliens and article 4.53 Aliens Decree (in Dutch).
You must retain these records and documents for up to 5 years after the sponsorship has ended. The information may also be kept digitally. You can provide this information when the IND requests it.
The IND monitors your compliance with these legal obligations. Failure to meet these legal obligations may hold consequences.